Roles and Responsibilities:

Processes

• Inventory management: Monitor and maintain optimal stock levels, replenishing items as needed based on sales, demand, and forecasts.
• Purchasing and order management: Generate and manage purchase orders, ensuring they are processed accurately and efficiently. Track shipments and resolve any discrepancies with suppliers.
• Audits and reporting: Conduct / oversee regular stock checks and inventory audits to ensure records are accurate. Maintain and update purchase and pricing reports.
• Coordination and communication: Collaborate with internal departments operations, laboratories and the warehouse to ensure seamless stock flow. Act as a point of contact for purchasing and stock control issues.
• Process improvement: Identify and help implement improvements to purchasing and stock control processes.
• Supplier relations: Liaise with vendors and suppliers to ensure timely deliveries and assist with negotiation of favourable terms
• Monitor stock usage levels, storage and rotation to minimise wastage
• Work with management in their business area to make sure each department have adequate stock resources to achieve their objectives
• Produce data, metrics, analytical reports and evidence to inform and drive decision making and change in relation to purchasing and stock
• Assist with maintaining relevant documentation including purchasing policies and procedures, forms and related records
• Ensure compliance with Health and Safety requirements as detailed in the Safety Statement and associated policies and procedures, report any defects or tasks being carried out in an unsafe manner and ensure the promotion of Health and Safety to all staff

Quality

• Support laboratory and business performance by ensuring adequate supply of stock
• Work with Quality Team to maintain Approved Supplier Register and to address any supplier issues / non conformances

Personnel and Interpersonal

• Establish and maintain Key Performance Indicators to monitor stock usage and wastage levels.
• Assist with ensuring operational requirements are met by supporting managers to review standing orders and minimum/maximum stock levels.

Professional Development

• Maintain up to date knowledge of all relevant systems and processes
• Maintain professional and technical knowledge by attending educational workshops; industry events; establishing personal networks; participating in professional bodies.

Qualifications and Experience:

• A minimum of 3 years’ relevant experience working ideally in a logistics, warehouse, or inventory management environment, with direct experience of the majority of the key responsibilities
• Strong technical knowledge of purchasing and stock systems, software and data flows
• Excellent communication skills both written and verbal
• Proven analytical and problem-solving skills with attention to detail
• Experience in coordinating system troubleshooting and process improvement initiatives
• Self-driven, proactive, and structured, with a “can-do” attitude
• Strong reporting and data interpretation skills